What records a strata committee must keep
Short answer
Keep the owner roll, minutes, resolutions, financial records, insurance, contracts, plans and correspondence. Each state sets how long records are kept and how owners may inspect them, usually on written request and sometimes for a fee.
Steps for your committee
- List every record type you hold.
- Check your state's retention periods.
- Store records securely with a backup.
- Have a simple process for owner inspection requests.
Rules in your state
Details such as notice periods and voting thresholds are set by each state's legislation.
| State | Legislation | Disputes go to |
|---|---|---|
| NSW | Strata Schemes Management Act 2015 | NSW Fair Trading mediation, then NCAT |
| VIC | Owners Corporations Act 2006 | Internal grievance process, Consumer Affairs Victoria, then VCAT |
| QLD | Body Corporate and Community Management Act 1997 (and its regulation modules) | Office of the Commissioner for Body Corporate and Community Management |
| WA | Strata Titles Act 1985 | State Administrative Tribunal (SAT) |
| SA | Strata Titles Act 1988 / Community Titles Act 1996 | South Australian Civil and Administrative Tribunal (SACAT) |
| TAS | Strata Titles Act 1998 | Recorder of Titles / Magistrates Court |
| ACT | Unit Titles (Management) Act 2011 | ACT Civil and Administrative Tribunal (ACAT) |
| NT | Unit Title Schemes Act 2009 | NT Civil and Administrative Tribunal (NTCAT) |
When to get professional advice
Check privacy obligations before sharing owner contact details.
The Flex Strata Digital Vault stores every record permanently, owned by the owners corporation.
Next steps
Related guides
- Getting your records back from a strata manager
- Can our building manage itself without a strata manager?
Last reviewed 2026-10-08. General information only — not legal advice.