Proxy voting in strata meetings
Short answer
A proxy lets an owner appoint someone to vote for them. Most states limit how many proxies one person can hold and require a written form lodged before the meeting. Record each proxy with the attendance list so votes can be checked later.
Steps for your committee
- Send the correct proxy form with the meeting notice.
- Set a clear deadline for lodging proxies.
- Check each proxy is valid and within your state's limits.
- Record proxies alongside attendance and use them in the vote count.
Rules in your state
Details such as notice periods and voting thresholds are set by each state's legislation.
| State | Legislation | Disputes go to |
|---|---|---|
| NSW | Strata Schemes Management Act 2015 | NSW Fair Trading mediation, then NCAT |
| VIC | Owners Corporations Act 2006 | Internal grievance process, Consumer Affairs Victoria, then VCAT |
| QLD | Body Corporate and Community Management Act 1997 (and its regulation modules) | Office of the Commissioner for Body Corporate and Community Management |
| WA | Strata Titles Act 1985 | State Administrative Tribunal (SAT) |
| SA | Strata Titles Act 1988 / Community Titles Act 1996 | South Australian Civil and Administrative Tribunal (SACAT) |
| TAS | Strata Titles Act 1998 | Recorder of Titles / Magistrates Court |
| ACT | Unit Titles (Management) Act 2011 | ACT Civil and Administrative Tribunal (ACAT) |
| NT | Unit Title Schemes Act 2009 | NT Civil and Administrative Tribunal (NTCAT) |
When to get professional advice
Where proxy numbers could change a close vote, confirm the rules for your state before the meeting.
Flex Strata records proxies and votes with an audit trail.
Next steps
Related guides
Last reviewed 2026-10-08. General information only — not legal advice.