AGM checklist for strata committees
Short answer
An AGM needs proper written notice to every owner with the agenda and motions, the financial statements and budget, a valid quorum on the day, and minutes recording every resolution. Notice periods and required agenda items are set by your state's act.
Steps for your committee
- Check your state's notice period and required agenda items.
- Prepare financial statements, budget, insurance details and committee nominations.
- Send the notice, agenda, motions and proxy forms to every owner.
- On the day, record attendance and proxies and confirm quorum before voting.
- Circulate minutes and file them with your records.
Checklist
- Notice and agenda
- Financial statements
- Budget and levy motion
- Insurance details
- Proxy forms
- Attendance and quorum record
- Minutes
Rules in your state
Details such as notice periods and voting thresholds are set by each state's legislation.
| State | Legislation | Disputes go to |
|---|---|---|
| NSW | Strata Schemes Management Act 2015 | NSW Fair Trading mediation, then NCAT |
| VIC | Owners Corporations Act 2006 | Internal grievance process, Consumer Affairs Victoria, then VCAT |
| QLD | Body Corporate and Community Management Act 1997 (and its regulation modules) | Office of the Commissioner for Body Corporate and Community Management |
| WA | Strata Titles Act 1985 | State Administrative Tribunal (SAT) |
| SA | Strata Titles Act 1988 / Community Titles Act 1996 | South Australian Civil and Administrative Tribunal (SACAT) |
| TAS | Strata Titles Act 1998 | Recorder of Titles / Magistrates Court |
| ACT | Unit Titles (Management) Act 2011 | ACT Civil and Administrative Tribunal (ACAT) |
| NT | Unit Title Schemes Act 2009 | NT Civil and Administrative Tribunal (NTCAT) |
When to get professional advice
If a motion is contested or unusual, check the wording with a strata lawyer before the notice goes out.
Run motions and record results with Flex Strata ballots.
Next steps
Related guides
- Ordinary vs special resolutions in strata
- Proxy voting in strata meetings
- Setting strata levies and the annual budget
Last reviewed 2026-10-08. General information only — not legal advice.